Managing absences? We make it simple

Absences are part of your planning. Whether it’s sick leave, vacation, or scheduled maintenance, without clear insight you risk gaps or double bookings. With vPlan, you can manage absences in a clear overview, helping you plan more efficiently and realistically.

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Availability and absence at a glance

Always insight into availability

In vPlan, you plan and manage your team’s availability centrally, even when team members are working on multiple planboards. This way, you avoid surprises and plan smarter.

  • One central overview of availability
  • Distribute capacity across multiple planboards
  • Direct insight into who is available, when and where
vPlan dashboard showing employee overview with available, planned, and unplanned hours per team member for optimal capacity planning.

Absence automatically included in your planning

Manually tracking absences? Link vPlan to your HR or ERP system to automatically retrieve team data, including availability, leave, and absence. No integration? You can also add leave manually in vPlan.

  • Leave and absence automatically retrieved from your ERP
  • One source of truth for all your plannings
  • No more double work or switching between systems
vPlan integrations with software such as Exact, AFAS, SAP, and other business applications for streamlined planning and administration.

Easily add absence

Just a quick dentist appointment or a week’s holiday? In vPlan, you can add absence in no time. This doesn’t apply only to staff, machines undergoing maintenance can also be marked as absent. This way, you always stay in control of total capacity.

  • Manually enter absence when needed
  • Capacity adjusts automatically
  • Clearly visible to everyone involved in the planning
vPlan absence overview showing dentist appointment and vacation dates with start, end, and duration details for accurate staff scheduling.

Realistic planning with accurate schedules

Planning with tasks alone isn’t enough. By setting a schedule per resource, you know exactly how much capacity is truly available and avoid overloading.

  • Set schedules per team member, machine or room
  • Get a realistic view of availability
  • Avoid overplanning, double bookings or errors
vPlan employee profile of Anouk with weekly schedule and daily availability, showing active status and working hours.

Everything around your planning, in one tool.

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Tasks

Plan, assign and follow up every task in one place.

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Capacity

See who has room and plan around real availability.

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Views

Switch between timeline, kanban, list and calendar.

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Collaboration

Comments, files and updates right where the work is.

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Automations

Let smart rules take over the repetitive work.

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Dashboard

Live insight into progress, hours and bottlenecks.

Find out how easy
planning can be

Good planning doesn't have to be a challenge. With vPlan, you work smarter, not harder. From simple workflows to real-time collaboration.

Try for free ->Book a free demo
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What customers say

4.6

on Google

Farm Food

“We know exactly what we’re working on, what’s already been done, and what still needs to happen.”

Marnique Assink

Marketing coordinator, Farm Food

Wilco de Moet

Smits Vastgoedzorg

“Without vPlan, we wouldn't have been able to grow so fast.”

Vredehof

“Everyone accesses the same information, which strengthens collaboration and helps prevent errors.”

Stephan

Financial director, Vredehof

Absolutely Fresh

“vPlan gives us a clear overview, allowing us to respond quickly and work more productively.”

Romy Groot Obbink

Site producer, Absolutely Fresh

Marten van Ruitenburg

Fraanje

“We now have one central place where everything comes together. It provides not only clarity, but also peace of mind.”

Brunink Group

“Standard processes can now be adapted to specific needs without customization, which increases efficiency and improves collaboration.”

Thomas Brunink

Operations Manager, Brunink Group

Rob Detert Oude Weme

DDJ

“We don't guess anymore; we know exactly what we can deliver.”

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