Annual planning ✅: this was 2025

💜 Thank you for a great vPlan year!

We would like to sincerely thank everyone who has placed their trust in us. Whether you’ve just started with vPlan or have been using it for years, your feedback, engagement, and enthusiasm help move us forward every single day.

This year, many of you took the time to complete our customer satisfaction survey, and we truly appreciate that. Thank you—not only for filling it out, but also for the extra time many of you invested in in-depth interviews. That feedback is incredibly valuable. It gives us a clear and honest picture of how vPlan is used in practice, what works well, and where you’re ready for the next step.

Your input led to concrete improvement points that we immediately started working on. That is exactly why we run this survey: as a compass to continuously improve vPlan. In 2026, we’ll build further on these insights, and we’ll actively follow up on the key developments and improvements that emerged from the research. It’s great to see how involved you are with our platform and how you contribute ideas from day-to-day practice.

We hope we can count on your input again next year, because we’ll be doing this again in 2026 to keep improving vPlan step by step! 💜

Highlights of 2025

We certainly didn’t stand still this past year. Below is a selection of some great developments:

🔗 Make.com integration

As of this year, vPlan can be connected to Make.com! This allows you to easily build automated workflows between vPlan and other tools such as Outlook, Slack, or your CRM.
👉 Read in this blog how you can, for example, automatically create a card when a new quote is approved.

🏠 vPlan Home

A brand-new dashboard that gives you instant insight into everything that matters to you. It combines information from multiple planning boards, clearly grouped in different widgets—think of a central place for all your tasks and your personal inbox. Read more about vPlan Home here.

⚙️ A large number of new automations in vPlan

Smart planning means fewer clicks. This year, we added many new automations to vPlan, including:

• Automatic resource assignment

• Statuses that update automatically when phases change

• Smart notifications based on deadlines

Read our latest update on new automations here.

📝 Duplicating planning boards

Create a copy of an existing planning board with a single click—including phases, statuses, and settings. Ideal for recurring projects, annual planning, or testing new ideas in a separate environment. Read more about duplicating planning boards in this blog.

🔐 Roles per planning board

You can now define roles per planning board—from full management rights to read-only or commenting access. This way, colleagues get exactly the permissions they need, without having access to everything.

📲 App improvements

The mobile app also received several updates, including:

• Improved card overview

• Easier time tracking

• Faster navigation between boards and phases

👉 Check these blogs for some of the most important updates.

📺 Missed our webinar?

In our webinar “A fresh start after the summer”, we shared new features and practical tips & tricks. Want to watch it back?
👉 Click here to view the webinar.

Coming soon: What to expect in the near future

We continue to develop vPlan continuously. Based on your ideas from the ideas box and the customer satisfaction survey, we’ve created a strong roadmap for 2026.

The survey revealed three clear priorities:

• vPlan needs to be even faster and more stable

• Performing multiple actions at once should be easier

• New colleagues should get up and running more quickly

Good news: we’re already working hard on all of these. You can expect great improvements in 2026!

⚡️ Performance improvements

We’ll soon release an update that delivers a significant speed boost, even for large planning boards with many cards or projects.

✅ Multiselect and bulk actions

You’ll soon be able to select multiple cards and perform actions in one go, such as changing statuses, moving, or duplicating them.

🎓 vPlan Academy

One of the most requested features: helping new users get started faster.
That’s why we’re launching the vPlan Academy in 2026. It will help users learn vPlan in an easy and engaging way, with:

• Short explainer videos

• Practical step-by-step guides

• Tips for a flying start

This will make vPlan even more accessible for every team.

🤖 AI at vPlan

At vPlan, we believe AI is only truly valuable if it makes you more productive—not by taking over your work, but by helping you gain insights faster and make better planning decisions.

The foundation for this is our Model Context Protocol (MCP). It ensures AI models work with the right context from vPlan: up-to-date schedules, capacity, availability, and changes over time. This enables you to ask questions that currently require a lot of manual work and time.

At the beginning of 2026, we’ll introduce our AI assistant. It will help with practical productivity questions such as:
🗂 “Who has availability next week to take on this 3-hour task?”
📊 “What does Jonas’s workload look like over the next three weeks?”
✅ “Schedule this task for Yvonne starting next Monday and repeat it weekly.”

No automatic decisions and no black box. AI provides insights and suggestions—you decide what to do with them.

Our approach is practical: less time spent searching and rearranging, more control over your planning. If AI doesn’t make your work easier, it doesn’t belong in vPlan.

Do you have a great idea to make vPlan even smarter? Share it in our community—your idea might just make it onto the roadmap! 🚀

💡 Our customers: New faces and stories we are proud of

2025 brought not only new features, but also something we value just as much: new customers and partners joining vPlan. Every new customer brings fresh energy and new processes for us to explore. At the same time, we’re incredibly proud of what our existing customers achieved with vPlan this year—and we’re happy to highlight those successes.

Absolute motors 🏎️

A great example is Absolute Motors from Ridderkerk. A team working on unique automotive projects, where no two days are the same and flexibility is key. Before using vPlan, planning was done with A4 sheets, Excel lists, and loose notes—resulting in little structure or overview.

With vPlan, Absolute Motors streamlined their planning. Everyone knows what needs to be done and when. Teams and external partners collaborate more effectively through a single, up-to-date visual plan, and task distribution and project monitoring are much easier. vPlan also provides insight into time spent per task, enabling increasingly accurate planning and more time for what they do best: craftsmanship. Curious about the full story? Click here.

Absolutely Fresh 🎇

From Freshtival to Onder de Radar and In Het Volkspark—leading Dutch festivals that bring in world-class artists. All of this is made possible by the dedicated team at Absolutely Fresh. Behind the scenes, this requires complex planning involving suppliers, permits, build-up, safety, and changing teams. For a long time, everything was managed in Excel, but with projects spanning dozens of days and tabs, this became increasingly risky: no real-time updates, multiple versions, and the chance of overwriting critical information.

With vPlan, they switched to a single, central way of working. Together with the vPlan team, they built a planning setup tailored exactly to their processes. Today, project leaders have real-time oversight—even remotely. Suppliers collaborate via the app, tasks and deliveries receive statuses like delivered, checked, and completed, and any change instantly shows its impact on the rest of the planning. The result: more peace of mind, more control, and a consistent approach for every festival. Want to read the full story? Click here to learn more.

As you can see, it’s been an eventful year. All that remains now is to enjoy the holidays, which are just around the corner. We’d like to thank everyone for a fantastic year, and we hope to make 2026 just as successful together! ✨

The vPlan team